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Estimating Excellence, One Line Item at a Time
What is Xactimate (And Why It’s Slowing You Down)
What is Xactimate? It is the industry-standard software used by insurance carriers and contractors to calculate repair costs. While it is powerful, the true cost of Xactimate isn’t just the monthly subscription—it’s the hundreds of hours required to master the line items, macros, and local pricing variables.
For many Kentucky contractors, trying to be a full-time Xactimate estimator while managing a crew is a recipe for missed line items and lost profit. We bridge that gap. We aren't just software users; we are experienced restoration professionals who understand Kentucky's unique storm damage patterns, from hail impact to wind-driven rain.
The Reality Check
| The Reality Check | DIY Estimates | Exactimators Service |
|---|---|---|
| Software Cost | $2,500+ Per Year | $0 (Included) |
| Opportunity Costs | $2000+ (Value of your time spent elsewhere) | $0 |
| Accuracy Risk | High Risk of 15% Loss on Missed Line Items | Field-Verified Maximization |
| Time Investment | Countless Lost Hours Behind a Screen | Zero Effort - "Send & Done" |
| Support | Software Support Only | Local / Live |
| Win Rate | Lower (proposals look "amateur") | Higher (professional, line-itemed bids) |
The Burden of In-House Estimating Staff
Hiring a full-time, in-house Xactimate estimating service is often a "hidden" drain on a contractor's profitability and sanity. Beyond the high base salary—which typically starts at $60,000 to $80,000 for a proficient user—you are responsible for payroll taxes, health insurance, and the constant overhead of Xactimate and EagleView licenses
The Solution: Scalability Without the Overhead
Our goal is to eliminate the friction of growth by providing an Xactimate estimating service that functions as your own private estimating department—without the HR headaches or fixed payroll costs
Don't want another subscription? Maximize your project margins with our on-demand, per-estimate rates—expert-level precision delivered at a price point that beats the industry standard.
Technical Exterior
Specialization
We focus exclusively on where we are strongest: Residential and Commercial Exteriors. * Storm Damage: Specialized line items for hail, wind, and fallen trees.
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Exterior Envelopes: Precision estimates for roofing, siding, and gutters.
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Commercial Expertise: Scalable estimates for multi-family and large-loss commercial projects (excluding MEP systems).
We aren't a remote 'file-handling' factory. We understand the specific technical challenges of Kentucky restoration—from the unique wind-load requirements in the Bluegrass region to the specific hail-impact patterns seen in recent Louisville and Lexington storms. We write estimates based on how Kentucky exteriors are actually built, not just what a software default suggests.
We lead with experience. While some focus on classroom certifications, we focus on the technical reality of how exteriors are actually built and restored. Our Xactimate estimates are written by people who have actually seen a roof after a Kentucky hail storm.Â
Insurance Supplement Services
If you are tired of "leaving money on the table" with carrier scopes, our supplementing track is designed to find the missing technical details the adjuster overlooked.
| Service Comparison | On-DemandTrial / Per Project | Estimate PartnerGrowing Contractors | Estimate SuiteEstablished Contractors |
|---|---|---|---|
| Monthly Investment | $0 | $900 | $1,500 |
| Included Files / mo | 0 | 4 | 6 |
| Upfront Base Fee | $299 per file | Included | Included |
| Overage Rate | N/A | $225 / file | $200 / file |
| Turnaround | Up To 48 Hours | Up To 48 Hours | Up To 48 Hours + Priority |
| Service Track: Technical We write it, you fight it. |
Selectable 9% Uplift | Selectable 9% Uplift | — |
| Service Track: Advocacy We write it & fight it. |
Selectable 15% Uplift | Selectable 15% Uplift | Active by Default 15% Uplift |
The Estimate Desk
When you need to win the job before the insurance company is even involved, you need a professional proposal that justifies your price. Our Bid Desk offers wholesale pricing for high-volume sales teams.
Most estimating firms charge a flat percentage of your total project value. While that sounds simple, it effectively acts as a 1% tax on your company's growth. At Exactimators, our subscription model offers wholesale rates that don't penalize you for winning larger contracts. Keep your margins where they belong—in your business.
Contractor Estimate Services
| Service Details | Estimate PARTNER | Estimate SUITE |
|---|---|---|
| Monthly Access Fee | $875 | $1,500 |
| Price per Estimate | $218.75 (12.5% disc off Standard Est.) |
$187.50 (25% disc off Standard Ests) |
| Monthly Capacity | Up to 4 estimates* | Up to 8 estimates* |
| *Add'l Estimates | 10% disc off Standard Est. | 20% disc off Standard Est. |
| Turnaround | Up to 48 hours | Up to 48 hrs + Priority |
Our goal is for you to win the bid. On Large Projects ($20k+), we utilize a 'Success Credit' model. Your initial base fee ensures immediate priority placement in our queue, and upon the successful winning of the contract, that base fee is credited toward the project's performance fee. It’s a true partnership built on results.
Kentucky’s Choice for Technical Estimating
Why don't we estimate Plumbing or HVAC? Because we believe in Technical Precision. By specializing exclusively in the building envelope we are experienced in—Exteriors, Interiors, and Electrical—we provide a deeper level of detail than generalist firms. When it comes to roofing, siding, and restoration, we are the surgeons of the industry.
Whether you are a roofing contractor in Lexington or a restoration firm in Louisville, your time is better spent on the job site than behind a computer screen. Use our experience to scale your business without the overhead of an in-house estimating department.
Kentucky Project Portfolio
Field-Verified Xactimate Estimates
We don’t just offer a service; we deliver results across the Commonwealth. The map below highlights recent Xactimate estimates we have completed for Kentucky contractors. From complex commercial exteriors in Lexington to high-volume residential storm damage claims in Louisville, our team handles the technical heavy lifting so you can stay on the job site.
Xactimate Estimating Service FAQ
How much does an Xactimate estimating service cost?
Our prices are transparent, ranging from flat-fee on-demand files to wholesale monthly subscriptions starting at $500.
Do you handle MEP systems?
We provide expert estimates for all Exterior, Interior, and Electrical trades. However, we do not estimate for Plumbing or Mechanical (HVAC) systems. This allows us to maintain a high level of specialized accuracy in the restoration and retail bidding that drive the majority of restoration, repair, new build, and add on projects.
What is your turnaround time?
We offer priority 24-hour turnaround for our subscription partners and 48-72 hours for on-demand files.
Do you serve rural Kentucky counties?
Yes. Our estimating services are fully remote and cover all 120 Kentucky counties. We apply the correct regional Xactimate pricing for your specific area regardless of location.
Kentucky Service Area
We write Xactimate estimates for properties across all of Kentucky, including:
Alexandria · Ashland · Bardstown · Berea · Bowling Green · Burlington · Campbellsville · Cold Spring · Corbin · Covington · Crestwood · Cynthiana · Danville · Edgewood · Elizabethtown · Elsmere · Erlanger · Flatwoods · Florence · Fort Campbell North · Fort Knox · Fort Mitchell · Fort Thomas · Francisville · Frankfort · Franklin · Georgetown · Glasgow · Harrodsburg · Hebron · Henderson · Hillview · Hopkinsville · Independence · Jeffersontown · La Grange · Lawrenceburg · Lebanon · Leitchfield · Lexington · London · Louisville · Lyndon · Madisonville · Mayfield · Maysville · Middlesborough · Middletown · Morehead · Mount Sterling · Mount Washington · Murray · Newport · Nicholasville · Oak Grove · Oakbrook · Owensboro · Paducah · Paris · Pikeville · Radcliff · Richmond · Russellville · Shelbyville · Shepherdsville · Shively · Somerset · St. Matthews · Taylor Mill · Union · Versailles · Villa Hills · Vine Grove · Wilmore · Winchester
Don't see your city? We serve all 120 Kentucky counties. Contact us to confirm coverage for your area.
Ready to Get Your Kentucky Estimate?
Submit your project details today and get a professional, Xactimate-formatted estimate back within 72 hours. Flat-fee pricing. Free revisions. 92% approval rate.